Cloud cash desk—features and benefits for business

The retail industry uses various digital tools to simplify the work of entrepreneurs. In particular, cloud cash desks (such as Vchasno. Kasa, etc.) are becoming increasingly popular today. In this article, we will discuss their features and business benefits.

What is a cloud cash register?

Sales fiscalization programs (PRRO or online cash registers) are a modern alternative to classic cash registers. With their help, entrepreneurs make payments for goods and issue fiscal checks.

Cloud-based cash registers are the most common technical solution for cash registers today. They process and store data in the cloud environment. A user can access such a cash register from any device connected to the Internet. Providers offer not only programs for personal computers but also software cash registers for Android or iOS.

Compared to cash registers that store data on a local server, cloud cash registers have the following advantages:

• scalability: a user can add data from new points of sale, and it is stored for 3 years (as long as required by the current legislation). An entrepreneur does not pay a provider for data storage—this service is included in the subscription fee;
• data storage security: all data processed and stored by the cloud cash desk is reliably protected from hacking, damage, or loss. A provider makes backups of the data archive;
• flexibility: cloud cash register providers automatically update services, fix errors in programs, etc. A user gets access to updates instantly.

What business is a cloud cash register suitable for?

Cloud cash registers match large and small companies. They are most common in the following business sectors.

Retail

In retail, cloud-based cash registers are used by both small stores and chains. Entrepreneurs save money on the connection and maintenance of cash registers.

Providers offer both universal cloud cash registers for retail and specialized solutions (e.g., cash registers for clothing, grocery, flower shops, etc.).

An ability to scale cloud services provides additional benefits for businesses that plan to grow. An owner of a retail chain can connect an unlimited number of cloud cash registers and store data from all stores in a single archive. You can connect cloud cash registers online, saving time on purchasing and setting up fiscal equipment.

Restaurants and cafes

Cloud cash registers are widely used in coffee shops, restaurants, and other establishments. Waiters use cash registers from tablets to make payments to customers and issue electronic receipts.

Cloud-based cash registers for restaurants and cafes simplify routine processes in food establishments. They allow you to organize menus by category, add and remove items, etc. After the end of the shift, a cash register automatically generates z-reports and protects establishments from fines.

Service industry

Cloud-based cash registers are the best option for beauty salons, fitness centers, and other service businesses. Cash registers on tablets or smartphones allow you to provide services on the road by all tax regulations.

Remote access allows users to manage a cloud cash register from any location—to make payments, keep reports, open and close the cash register, etc. Thanks to this, entrepreneurs can manage a network of establishments, analyze payment statistics, and optimize business processes.

Benefits of cloud cash desks over classical cash registers

Cloud-based software cash desks, as compared to stationary cash registers, have a wide range of benefits. Let’s consider them in the example of the «Vchasno. Kasa» cloud service:

• Mobility. You can easily set up a cloud cash desk on a tablet or smartphone linked to the Internet. This provides additional possibilities for a business. A software cash register can be used in shops, outbound trading, providing services, etc.
• Convenience in the setup. An online cloud cash desk is set up easier and faster as compared to stationary cash desks. An entrepreneur can register a cash register online in the tax service using a simple form of the provider’s account. For instance, in «Vchasno. Kasa», you can register a sales pitch, cash desk, and electronic signature, while filing just one application.
• Saving money. A cloud cash register doesn’t register expenses on the additional equipment. All the updates on the software cash register are set up automatically.
• Safe data storage. All the electronic checks and data necessary for tax reporting are reliably stored in the cloud service. The risk of the data loss or damage is minimal.

Integration with systems of business automatization

An entrepreneur can work with a cloud cash register from the accounting system, CRM, or the Internet store website. The integration allows keeping a record of goods, analyzing sales, and at the same time transferring data about the calculation with customers from the accounting system and issuing fiscal checks.

«Vchasno. Kasa» offers integration with more than 70 accounting systems, marketplaces, and automatization programs for different business fields.

For the «Vchasno. Kasa» service integration with accounting systems, you can use Device Manager—an application providing a synchronic work of all the trading equipment in the sales pitch. Accept for the software cash register and accounting system, it’s possible to connect to it:

• POS-terminals;
• thermal printers for issuing checks;
• money boxes, etc.

The device manager allows fiscalizing payments and issuing checks even offline, without an Internet connection to the service of the tax service. To integrate the «Vchasno. Kasa» service with the accounting system using the Device Manager, use this guideline.

Free solution for individual entrepreneurs

«Vchasno. Kasa» offers free maintenance of one cloud cash desk for individual entrepreneurs who launch their businesses and work with a small number of clients. According to the free tariff «Basic», entrepreneurs can issue up to 300 checks a month.
Working by a free tariff, individual entrepreneurs can all the benefits of the «Vchasno. Kasa» service:

• integrating an online cash desk with an accounting system;
• providing clients with services from any device;
• issuing fiscal checks for clients;
• gathering data about sales and forming tax reports automatically.

A cloud-based software cash register by «Vchasno. Kasa» is a convenient solution for startups and big businesses. It helps entrepreneurs decrease expenses and increase client service.