How does digitalization facilitate care for children during the war? The case of the International charitable organization ‘Charitable Foundation ‘SOS Children’s Villages’ Ukraine

Since the full-scale invasion began, our employees were dispersed all over Ukraine: to Mykolaiv and Kharkiv oblasts, some moved to Kyiv and other cities in western Ukraine.

And the charitable organization SOS Children’s Villages has significantly expanded its activities, opened new locations, and initiated new projects.

Tender procurement is a standard procedure that requires the ongoing involvement of numerous colleagues, as well as the signing of a substantial number of documents based on the results. All documents were required to be sent via mail, and in the event of any changes, the entire process had to be restarted.

In light of these challenges, we sought to identify a solution.
 
 
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We conducted a comprehensive presentation for our employees on the specifics of how to work with ODE, ensuring they were all equipped with the requisite knowledge. Our team always strives to provide support for optimization, innovation, and the search for modern solutions.

Particularly when these solutions are more convenient than exchanging paper documents and streamline day-to-day operations.

In general, we transferred a range of documents, including tender documents, contracts with suppliers, agreements, certificates of work performed, and other documents, to the Vchasno digital business solutions service.

The situation with suppliers is distinct, as not all of them utilize the ODE platform. While we do not require documents to be signed electronically, we do offer this as an alternative. We focus on convenience and efficiency. Many of the suppliers are receptive to this proposal.