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Key Results and Benefits
The implementation of data recognition has significantly improved operational efficiency:
- The time required to process invoices received in Vchasno from external clients has been reduced by 80%.
- The number of errors caused by manual entry has decreased.
- The entire process — from receiving an invoice in Vchasno.ODE to generating a payment receipt in the accounting system — takes up to 3 minutes.
By using data recognition in Vchasno.ODE, accountants save up to 80% of their time in daily invoice processing. Tasks that previously required up to 5 days are now completed in just 2. Automating invoice workflows allows accountants to focus on high-value tasks instead of routine operations.
Optimizing Invoice Processing with AI Recognition
To optimize invoice workflows, the accountants at «Ukrainian Dairy Company» adopted AI-based data recognition available in Vchasno.ODE service.
A typical invoice processing scenario at the company looks as follows:
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1The client sends an invoice via Vchasno.ODE
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2The company’s legal department verifies the existence of a contract with the client.
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3The CEO approves the invoice for payment.
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4The accountant processes the payment, generates a receipt, and records the transaction in the accounting system.
To accelerate the final stage, accountants use document data recognition following this workflow:
- Click the «Recognize Data» button in Vchasno.ODE.
- The system highlights recognized fields.
- The accountant reviews and, if necessary, corrects the data.
- Confirms the result.
- Transfers the data to the accounting system via a configured API.
Future Plans for Expanding Data Recognition
«Ukrainian Dairy Company» plans to extend the use of data recognition to other document types, including delivery notes and completion certificates. This will further optimize the accounting team’s work with primary documentation.
On its side, the Vchasno.ODE service offers extensive capabilities for handling acts and delivery notes. Previously, an employee had to manually open each primary document (invoice, act, delivery note) and re-enter the data into the accounting system.
Now, in Vchasno.ODE, this process is automated:
- The document is uploaded into the system.
- Data is automatically recognized.
- The recognized data is transferred to the accounting system via a configured API or exported as a file.
There is no longer a need for manual data entry — employees only need to verify and confirm data accuracy.
Automation ensures time savings, reduces errors, and accelerates business processes. It frees teams from routine document handling and allows them to focus on more strategic tasks.
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