from the director to the warehouse worker
Everything you need for your documents. Create, Sign, Approve, Exchange and Store documents online
from the director to the warehouse worker
from IT to production
from the contract to the leave application
to documents from any device
Cost savings –
more than UAH 90 on each document
30 s for the document search –
quick access to cloud archive
Privacy protection –
any number of employees can work independently in the service
User-friendly interface –
employees quickly learn how to work with the service
We use reliable Amazon S3 cloud storage to keep your documents. Work with your documents even on the go.
We have over 2,000 integrations of varying complexity under our belt. Sign and send documents from any accounting system or personal account on your website.
Create routes for documents and automatically direct them to the right users. Add comments and labels for convenience.
Vchasno allows everyone – accounting, law, finance, marketing, procurement departments, etc. – to work comfortably in the system at the same time. There are different levels of access to documents and chats with employees and partners.
We ensure secure access to the service, confidentiality of information, secure storage of electronic keys and passwords. We automatically check documents for viruses and legitimacy of signatures.
Over 400% ROI is achieved within 3-4 months when 50% of partners switch to ODE.
Implementation speed, usability and security of document storage make Vchasno the most popular online document exchange service in Ukraine.
You can check if any of your partners are already in Vchasno
To check all partners at once, please download the list of contacts.
|(Українська) Назва компанії||(Українська) ЄДРПОУ/ІПН|
All important information about your documents is right at your fingertips – in one table. Easily scroll through the table of documents and edit the document name, number, and value as needed. Add columns, lock them, rearrange them and change the width as desired. Very handy. The side menu and filters that you can hide will make your work even faster and smoother.
Customize the process of approving documents within the company and save your time. With this function, documents will already be checked and approved by all responsible employees before the final signing.
You can get approvals:
You can also block the signing of a document until all participants of the process have agreed to it. The approval history is stored with the document and you can easily find all the details if needed.
Add any supporting information to the document, such as purpose of payment, expense item, etc. This will make it easy to find, immediately understand important details, and quickly approve and sign the document. The processing status of the document can also serve as a custom field: “paid”, ” registered in the accounting system”, etc.
Do spend the least amount of time processing documents by adding unique information to them.
An internal document is a document that is signed only by the employees of your company and is not sent to the partner. The internal document workflow requires no less care and convenience than the external one.
Approve and sign statements, company directives, travel expense reports, commissioning certificates, fixed assets internal relocation acts, fixed assets write-off acts, etc. inside the company.
Make the process of approving and signing documents automated. To save time and make working with e-documents more convenient, we’ve made it possible to attribute pre-determined flows to them. With customized flows, documents will instantly get to the right employees and in the right sequence.
You no longer need to customize the processing of each document separately, as we have already taken care of.
This feature allows you to:
You can enjoy all features of Maximum plan for the first 14 days
It took us a maximum of 15 minutes to start signing and sending documents online. The service has an easy-to-understand and user-friendly interface. So, we set up all the processes quickly and smoothly. And now it helps us to sign 300 contracts every month, and then we will be able to sign more.
CTO in the Arsenal Insurance IC
Our document workflow became 90% electronic, and we started saving our clients’ time. When we worked with paper documents, it used to take at least two days to prepare, negotiate and sign them. Now the process of signing a contract, even with a coffee break, takes a maximum of two hours.
Went 90% paperless and having annual savings of UAH 8,000,000
Puratos Ukraine CFO
The life cycle of a document decreased from 11 days to 3 days. We managed to reduce the cost of document workflow by 2,5 million hryvnias. With the help of Vchasno we were also able to launch non-recourse factoring with debtors (sales growth of 11%).
We reduced the cost of the document workflow by 2.5 million hryvnias
Vchasno allows you to securely exchange e-documents that are verified with an QES (qualified electronic signature). In addition, it is easy to start using it: you only need to register on the website and no additional software needs to be installed.
Leaders heading Ukraine to a new paradigm — a green economy, green GDP, a new quality of life and environment are rewarded at the Green Change Stakeholders Forum in Kyiv!
This is an initiative of LIGA:ZAKON. Among the winners of the nominations are the market leaders who are recognized by Ukrainian accountants as the best. More than 13 thousand participants joined the open voting.
The award is aimed at improving the quality of services for accountants throughout Ukraine. Winners are the absolute leaders who have received public recognition. Document.Online and M.E.Doc services are also among the nominees.
The interface of Vchasno is very simple and user-friendly, so registration and understanding the system is usually very fast.
First, invite employees who work with documents in your company to the service and give them the necessary access permissions.
Write a personal letter to the partners that your company works with. Or send a specially prepared invitation directly from the Vchasno service.
Take the opportunity to check if your partners already use Vchasno.
During the online meeting, you will learn how e-document workflow can simplify and speed up the exchange of documents in your company.
Our team will be happy to help you find a solution for your company and choose the best plan.
Our managers are always ready to help with service operation, registration and technical configurations. Please, feel free to contact us!
(Українська) Ви можете створити свій список контрагентів або скористатися нашим шаблоном
(Українська) 1. Створіть файл у вигляді таблиці
(Українська) 2. Експортуйте готовий файл у формат CSV та завантажте